COLLECTION POLICY OF MONTGOMERY VILLAGE FOUNDATION, INC. FOR HOMES CORPORATIONS
Purpose: This policy will be followed when collecting all debts owed to the Montgomery Village Foundation, including but not limited to assessments, the capital contribution fee, architectural review fees, and any other fees.
The annual assessment is due in full on January 1 of each year. If the annual assessment is not received by the last day of January, the homeowner will be permitted to pay in four quarterly payments.
Quarterly payments are due on the first day of January, April, July, and October.
Payment coupons are mailed to property owners each December. Property owners who do not receive coupons via regular mail by December 31 should call MVF at 301-948-0110 to request replacement coupons. Failure to receive a coupon booklet does not relieve a homeowner of the obligation to pay the required assessment when due.
Methods of Payment:
Cash payments must be made at the MVF office, 10120 Apple Ridge Road. Office hours are Monday through Friday, 8:30AM -5:00PM.
Checks payable to MVF can be dropped off at the MVF office or mailed with a coupon to PO Box 67900, Phoenix, AZ 85082-7900. Checks MUST be mailed early enough to arrive on or before the due date.
Direct Debit payments will be automatically processed if a resident is currently set up for the MVF direct debit program. If interested in setting up direct debit, please call the MVF office during regular office hours.
Only cash, credit card, certified check, or money orders will be accepted as payment for all returned payments.
Other Charges: If a check, ACH transfer, credit card charge or online billpay is refused, returned for insufficient funds or payment is stopped, a $35.00 charge will be assessed to the homeowner’s account.
Payments that are being made on an account in bankruptcy, under judgment, or to stop or satisfy a lawsuit, must be made at the MVF office.
Delinquent Accounts, Cost of Collections, and Fees: Any assessment that has not been paid by the last day of the first month of the quarter is considered delinquent. A statement with coupon will be sent to property owners during the first week of the second month of the quarter which will include a $25.00 cost of collections fee.
Activity Cards and Validation Stickers: If an assessment account is not a zero balance as of April 30 in any year, beginning May 1 payment of any prior balance as well as the full assessment amount through the end of the current fiscal year must be received as a condition for issuance of an activity card or validation sticker.
Acceleration Related to Lawsuits or Liens: If the quarterly payment is not received by the last day of the first month of the quarter, the entire balance of the annual assessment becomes due and payable immediately.
Interest on Delinquent Accounts: Interest will accrue at a rate of 6% per annum on the delinquent account.
December - Coupons are mailed.
End of the first month of the quarter – A current statement with an updated coupon is mailed.
End of the second month of the quarter – A reminder to delinquent owners is mailed.
Failure to receive any or all of the correspondence noted above does not relieve a homeowner of the obligation to pay the required assessment and any related cost of collections.
Collection Fees: If a lawsuit or lien is filed, the homeowner will be assessed fees based on MVF’s collection procedures. These fees include, but are not limited to, lawsuit preparation and filing, lien preparation and filing, court filing fees, attorney fees, process server fees and recording fees. The amount of these fees is determined at the time of the action and is based on the fee charged by the entity providing the service.
The aforementioned fees and related cost of collections fees and interest shall be posted to the homeowner’s account and collected in the same manner as assessments and will appear on the past due statement mailed to the homeowner.
Waivers: Requests to waive cost of collections fees must be made in writing to the Assessments and Collections Administrator and must state specific circumstances as to why a waiver should be considered.
Communications: Any communication concerning disputed debts, including checks or money orders tendered, must be sent to MVF, 10120 Apple Ridge Road, Montgomery Village, MD 20886-1000 Attention: Collections Department.